A dossier review is an opportunity for you to demonstrate your work and substantiate it. Reviewers look for professional discourse regarding your work. Address suggestions made by previous evaluators, and do not completely ignore them. Consider your audience. Do not write the document only for your department; think of an audience outside your discipline. Explain the significance of terms, and describe how you spent time on the work. Here are some tips to make your dossier stand out.
Contextualize your dossier
If you have chosen to include classroom observations in your teaching dossier, it is essential that you contextualize the observation. Explain the preparations for your visit, the specific courses you observed, and the materials you viewed. You should include a philosophical or programmatic explanation if applicable. In addition, indicate if this was your first time observing a colleague, if you observed a colleague before, and whether you observed a colleague with other observers.
Include evaluations from students, residents and fellows
The PRB requires at least four letters from external evaluators who are independent of the candidate. The Chair solicits these letters, and recommends an additional two letters, preferably dated six to eight months before the dossier submission. All evaluators should be distinguished scholars or professional practitioners holding a higher rank than the candidate. All rank promotions require external evaluators to be professors or other higher levels.
To obtain these letters, the candidate should write to a select group of former students, residents, or fellows and solicit their letters of evaluation. Letters from outside scholars must be clearly labeled and should be accompanied by a case statement explaining why they are not included in the dossier review. If the proposed appointee had previous appointments, evaluations from those individuals should be included. Dossier reviewers should compare the dossier’s current bibliography with the one that was submitted by the candidate two years ago.
Include letters from disinterested external evaluators
If you are applying to become a tenure-track professor at UB, you must include at least four letters from disinterested external evalators in your dossier review. These letters must come from individuals who have no ties to the candidate. In some cases, it may be possible to select an external evaluator from within a department or affiliated institution. You must also provide at least one letter from an academic colleague.
Whenever possible, include biographical sketches of the external evaluator with the dossier. A brief biography of the evaluator, typically between three and five pages, should accompany the letter from the collaborator. Departments should look online to find the biosketch equivalent. Include the evaluator’s name, current position, education, and current research. If the evaluator is a former student, include their name, degree, and current position.
Include a CV
When doing a dossier review, it is vital to include a CV. This document represents the candidate’s educational and professional history. It must be accurate, concise, and current. A CV should follow the UB Curriculum Vitae Format and must not contain any gratuitous information. A personal statement should highlight the candidate’s career highlights and is not a mere review of the CV. Regardless of the amount of space available, an excellent CV will make the dossier review process easier.
The Enhanced CV is a document that captures many of the same accomplishments, but includes extensive, terse annotations. Decision makers can assess the depth of the accomplishments, quality, and impact of each one. It is also beneficial for educators to include the contents of their educator portfolio in an Enhanced CV. Here are some examples of Enhanced CVs. The purpose of this document is to help educators and other stakeholders better understand the content of an educator’s CV.
Include a personal statement
A personal statement should be included with the CV. The CV represents the candidate’s academic and professional history, and it must be clear, accurate, and up-to-date. It should also use the UB Format for Curriculum Vitae. The narrative should be no more than eight pages, and should be written in 12 pt. font with double-spacing between paragraphs and one-inch margins. It should be paginated, with the name of the faculty member on each page.
The candidate should identify accomplishments and challenges in their research, teaching, and service. Include a brief description of their plans for future scholarship, teaching, and service. This is also an excellent opportunity to discuss their contributions to institutional equity. The candidate should discuss their plans for their own professional development, comparing their plans for UB to their experiences. The personal statement should be a minimum of three pages, but should not be longer than eight.